Finance & accounting track
Books that close on time — every month, without you chasing them.
A dedicated bookkeeping VA who reconciles daily, categorizes correctly, and delivers a monthly close you can actually trust — in QuickBooks or Xero, with a US account manager watching the numbers.
What does a bookkeeping virtual assistant do?
A bookkeeping VA keeps your financial records accurate and current: bank and card reconciliations, transaction categorization, accounts payable and receivable, invoicing, expense tracking, and a clean monthly close with reports. AI-empowered means the mechanical parts move fast — bank-feed rules, receipt OCR, and anomaly flags — while a trained bookkeeper owns judgment calls and the final numbers. You get books that are ready when your CPA, your lender, or your own decisions need them — not three weeks late.
Off your plate
Your books, kept current
- Daily or weekly bank & credit-card reconciliation
- Transaction categorization against your chart of accounts
- Accounts payable: bills entered, scheduled, paid on time
- Accounts receivable: invoicing and collections follow-up
- Expense and receipt capture via OCR
- Monthly close with P&L, balance sheet and cash-flow reports
- Payroll data prep and reconciliation
- CPA-ready books at year end — no scramble
The AI edge
Fast on the mechanics, human on the judgment.
Receipt OCR
Dext and QuickBooks AI pull line items off receipts and bills automatically; your bookkeeper verifies coding and catches what the machine miscategorizes.
Rule-driven matching
Bank-feed rules clear the routine 90% of transactions; the exceptions — the ones that actually matter — get human eyes.
Close on a schedule
Automated report generation means your monthly financials land the same date every month, not whenever there's time.
Not just placement
Accurate books are a managed outcome.
Bookkeeping errors compound silently. The management layer — review, QA, accountability — is what keeps small mistakes from becoming tax-season disasters.
- DraftBoard-matched for integrity and reliability — non-negotiable for finance roles
- Weekly scorecard: reconciliation status, close timeliness, exceptions cleared
- NDA + role-based access you control and can revoke instantly
- Scale up the finance ladder — CPA support, controller, virtual CFO — from one bench
Where this role fits
Questions, answered
Hiring a bookkeeping VA
Q1Is a bookkeeping VA the same as an accountant?
Q2QuickBooks, Xero, or something else?
Q3How do you protect financial access?
Stop closing the books at midnight.
Book a free 20-minute discovery call. We'll review your stack and volume and match a bookkeeper within 7–14 days.