Managed VA teams · AI-empowered
Your VA team,
run like an operation.
We recruit the top 1% of virtual assistants, train them on the best AI tools, and manage them for you — so 5, 10, or 20 specialists run like one accountable team.
Trusted by 500+ US businesses
The DraftBoard
We don't guess the match.
We score it on 7 dimensions.
Every VA takes a ~9-minute, fake-resistant assessment built on the Big Five standard. We profile both sides — the specialist and the way you actually manage — then match on fit, not a résumé. It's how we reject 97–98% of applicants and still place fast.
- 7 work-personality dimensions, scored for the VA and for you
- Dual profile: who they are, and how they show up at work
- 50 descriptors + 24 forced-choice trade-offs (fake-resistant)
- A 0–100 Fit score on complementarity — not surface sameness
The difference
AI drafts the email.
Our specialist ships it.
AI tools generate output — they don't execute inside your CRM, inbox, or pipeline. A HireTrainVA specialist is a human trained on those tools who owns the outcome.
AI-empowered specialists
Trained on ChatGPT, Claude, Zapier & Make — shipping ~3× the output of a traditional assistant, at the same cost.
Managed & accountable
A dedicated US account manager, time-tracking, and weekly KPI scorecards. A team that's run — not just placed.
Your recruiter of record
We source, vet, train, and manage. Scale from your first hire to a 20-person team — no HR department, no job posts.
The process
From first call to a trained VA in under two weeks.
We handle sourcing, vetting, AI-training, onboarding and management. You approve the match and get to work.
Discovery call
We map your workflows, tools and the exact specialist profile you need.
// Day 1Match & AI-train
We hand-pick from the top 1% and train them on your stack + our agentic playbooks.
// Days 2–10Approve & we manage
Meet your VA, approve, and your account manager keeps them accountable from week one.
// Day 14 →What they do
Every role your business needs —
under one accountable roof.
22 specialized roles across four disciplines. We don't place generalists.
Executive & Admin 6
- Executive Assistant
- Admin Assistant
- Calendar Management
- Data Entry
- Project Manager
- Customer Support
Sales & Lead Gen 4
- Appointment Setter
- Lead Generation
- Real Estate VA
- Email Marketing
Marketing & Creative 6
- Social Media
- Content Writing
- SEO VA
- Video Editing
- Podcast Management
- E-Commerce
Finance & Accounting 7
- Bookkeeping
- CPA & Accounting
- Payroll
- Tax Prep
- Financial Controller
- Virtual CFO
Not just placement
You don't get a VA.
You get a managed operation.
Every competitor places a person and leaves you to manage them. We productize the management layer.
- Dedicated US-based account manager
- Time-tracking with activity & screenshots
- Weekly KPI scorecards & reviews
- Documented SOPs + 2-week replacement guarantee
Built for your world
Trained for your industry — not just general admin.
Specialists who already know your tools — a real-estate transaction coordinator, a HIPAA-aware medical VA.
Client results
Real owners.
In their own words.
Not stock photos or paraphrased quotes — real investors and operators who scaled with our VAs. Tap any card to watch.
"We hired three virtual assistants from Val's company and they've all been amazing. We have four contracts in escrow right now — roughly $80,000 in gross profit."
"We hired a bunch of cold callers and that made us $110,000 — because we got VAs who were trained. You'll never find another company with this kind of service."
"Val replaced the VA that didn't work, no questions asked. I'm a big fan of how easy it is to work with them."
"Super responsive. My cold caller brought me a deal in the first month — and it was an amazing assignment fee."
"We have four cold callers and Val trains them weekly. It's been amazing for our team — and we have more time to run our business."
"We looked at many VA companies and were blown away by the process and value they provide. We pulled the trigger and couldn't be happier."
Watch & learn
Straight from the founder.
About the founder
Built by someone who lived the problem.
Valentina Brega started HireTrainVA after watching hundreds of entrepreneurs burn out doing everything themselves — and built the agency she wished existed: one that finds, trains, and manages VAs so owners just say yes.
- Founder of HireTrainVA & host of the Built With VAs podcast
- Placed & managed VAs for 500+ US businesses
- 50,000+ followers across YouTube, Instagram & LinkedIn
Questions, answered
What buyers ask us most.
Q1What's the difference between an AI assistant and a VA who uses AI?
Q2Who manages my virtual assistants after they're hired?
Q3Can I hire and manage a whole team of VAs, not just one?
Q4How fast can I get matched, and what does it cost?
Ready to build a team that actually executes?
Book a free 20-minute discovery call. We'll map the roles you need and have an AI-empowered specialist working with you inside two weeks.